Terms & Conditions

  1. Any alterations or oral subsidiary agreements to the contract must be made in writing.
  1. Mediation: Both contracting parties declare that the contract on the reverse side is an agreement arranged exclusively through the agency ARS MEDIA KONZERTSERVICE GmbH. Both contracting parties agree herewith to engage ARS MEDIA KONZERTSERVICE GmbH as their agent for any subsequent agreements for a period of 3 years from the date of signature.
  1. Deadline: Both contracting parties must return the sent contracts signed within 10 days as from the day of signature of the 1. contracting party. If they fail to do so, the other party can resign from any obligations. If the agency ARS MEDIA KONZERTSERVICE GmbH is involved in the contract as an agent/mediator, and not as a contracting party, the contract on the reverse side is only valid as from the date on when both parties, the organizer/signatory and the artist(s), have signed.
  1. Artists’ status: If not specified differently, the artist is independent in work, tax and social rights. The artist is neither a working dependent of the organizer nor of the agency ARS MEDIA KONZERTSERVICE GmbH and as such, the artist is not bound by instructions. Unless it isn't specifically mentioned otherwise in the contract, the artist can freely decide about presentation and performance of their program. Clients' wishes regarding the program will be respected as long as they are part of the current artists' repertoire.
  1. Technical rider: The organizer of the event herewith agrees to provide the technical necessities free of charge and set up. Should the artist's appearance be cancelled fully or partially due to technical and/or electrical failures, the fee of the artists and the agency are to be paid on full. The organizer is liable for damages on instruments, light, video or sound equipment and other technical equipment, caused due to defective technical equipment or power supply. For all events (especially for pop concerts and open-air events,…) the organizer has to conclude a liability insurance for event organizers and present it to the agency ARS MEDIA Konzertservice GmbH.
  1. Security: The organizer is ensuring the personal safety of the artists, if necessary through hiring a security company. Furthermore, if technical problems occur which aren't caused by the artists (e.g. not sufficient or dangerous power supply, not secured or dangerous stage constructions, not roofed open-air stages) but can endanger the artists life, the artists/band are released from their obligation to perform till the problems have been cleared. The artists are still entitled to receive the agreed fee.
  1. Cancellation of the contract: Should the artist break his contract, he is not entitled to the payment of his fee and has to pay a penalty in the amount of the fee agreed upon for the performance. In case of a cancellation by the organizer, he has to pay a penalty in the amount of the fee agreed upon for the performance as well. Is the contract cancelled by agreement of both contracting parties, the agency ARS MEDIA KONZERTSERVICE GmbH receives an agency commission from the contracting party who was initiating the cancellation. Should the artist's appearance be prevented by illness, accident, death of the artist himself, a close relative of the artist or a staff member of the agency or due to other circumstances beyond the artist's control, the agency ARS MEDIA KONZERTSERVICE GmbH will endeavor to provide a suitable substitute. In case of possible television appearances, the artist is able to resign from the contract without any cancellation costs. In this case, the agency ARS MEDIA KONZERTSERVICE GmbH will as well endeavor to provide a suitable substitute.
  1. Cancellation agreement: In case of a cancellation of an already booked event, the following cancellation costs will arise (the compensation of damages beyond that will be impossible):
    • Cancellation till 6 months prior to the day of the event 25% cancellation costs
    • Cancellation till 4 months prior to the day of the event  50% cancellation costs
    • Cancellation till 2 months prior to the day of the event  75% cancellation costs
    • Cancellation less than 2 months prior to the day of the event 100% cancellation costs

    Cancellation due to acts of God are excepted

    • For events on the 24th and 31st of December 100% cancellation costs arise with the closure of the contract.
  1. Bank charges: Potential bank charges will be paid by the organizer.
  1. Catering: Each artist and accompanying person (support personal, artist’s manager, technicians, staff members of the agency ARS MEDIA KONZERTSERVICE GmbH …) receive, if not specified differently, a warm meal 1 hour prior to the performance and sufficient beverages during the event. If the location of the event is more than 100km away from the artists’ home town, the organizer is obliged to pay for a bed and breakfast accommodation (4**** hotel).
  1. Cloakroom/changing room: The organizer of the event has to provide each artist with 1 chair and a sufficient number of coat-trees according to the number of artists as well as a heated changing room with mirror, washing stand and non-alcoholic drinks.
  1. Parking place: Unless otherwise agreed, the organizer has to arrange 3 car-parking spaces and 1 truck-parking space (only for bands and technical companies) close to the event venue for free. Occurring parking costs will be paid by the organizer.
  1. Copyright: Possible accruing rights of publishing and copyrights, as well as royalties such as AKM, GEMA, SUISA or similar, have to be registered and paid by the organizer of the event. The organizer of the event has to send the registration form of the royalties to the organizations AKM, GEMA, SUISA or similar, until 3 days prior to the event. The registration forms for Austria can be found online by using following link: http://www.akm.at/Musiknutzer/Oeffentliche_Auffuehrung/Anmeldung_Formulare/. The registration forms for Germany can be found online by using following link: https://www.gema.de/musiknutzer/lizenzieren/meine-lizenz.html. Possible local taxes, royalties and insurances are the responsibility of the organizer of the event. Live recordings of the event on cassette, DAT, CD, video or other visual and sound recording mediums as well as pictures are protected by copyright and are only permitted by a written notification sent from the agency ARS MEDIA KONZERTSERVICE GmbH.
  1. Political/religious events: If the event should be used to advertise political or religious statements, the agency ARS MEDIA KONZERTSERVICE GmbH has to be notified prior to the event.
  1. Public events & publications: If not agreed on differently, the agency ARS MEDIA KONZERTSERVICE GmbH is receiving 10 complimentary tickets for public events. Staff members or representatives of the agency ARS MEDIA KONZERTSERVICE GmbH are allowed to visit the event and take pictures, videos or audio recordings of the artist's performance. These recordings can be used publicly for promotion purposes (references).
  2. Confidentiality: Both contracting parties are undertaking the responsibility to not obtain any information gained in the organizing process, especially the conditions of this contract and to not reveal the agreed artist's fee to third parties.
  3. Jurisdiction & taxes: The court of justice in the city of Salzburg is to be accepted for judicial arbitration in the case of eventual disagreements over the contract. This agreement over the jurisdiction is not excluding the objection over the lack of jurisdiction of the legal process. It applies, without exception, Austrian right. The value added tax rate depends on the statutory regulations on the date of event.